Data. The data you provide on the ESHA Biennal Conference Tallinn 2018 registration form will be used in good faith to inform you about this and other relevant conferences in the field of education and which Estonian School Heads Association and Confent OÜ organises, also to keep you up to date with the event (emails with updates). In the process of preparing the event we send updates regarding the registration opening and program updates and we promise to send updates only when we have something new to tell you.
Additionally, as a part of our service, we will also send you two emails: 1) a final participation letter to inform you about the practical information (e.g venue address, timings, parking etc); 2) an after-event letter to provide you a reference to the created media (e.g. photo gallery, videos, presentations).
Please be advised that the data you provide is essential for us to enable your participation in the event.
- Your name, surname and organisation name will be used on the name tag that you will recieve at the event.
- Your contact number is important in case we need to get in touch with you to give some urgent info (e.g in the event of force majeure).
- Your data, organisation info and address are needed for issuing the invoice. If the transaction is made by card, we also need you to fill in card information. Please be advised that we will delete the card information as soon as we have recieved the payment.
- We analyse attendees data to see how many participants and from which country attended/did not attend, also which field and occupation representatives attended. We assure you that it is not possible to identify you based on such analysis. The purpose of such analysis is to gather statistical information.
Security. The data you provide on registering will be securely held in a content management system web application database (for collection purposes) and in a collaboration spreadsheet hosted in Google service servers (for participant processing purposes). The data will be handled only by event organising team that consists of members from Estonian School Heads Association and Confent OÜ, which is also entity responsible for processing and preserving your data. The attendance list in the format of name, surname and organisation name, will be provided to event partners upon their request for informational purpose (conference partners TBA). We do not provide your data to other third party that is not named here.
Rights. For better protection of your data, we would like to inform you of your rights regarding the data held by us. These rights include the right to request what data we have about you and rectification or erasure of your personal data; the right to restrict or object to the processing of your data; the right to transfer your data to another entity (for example to another event organiser). You have the right to withdraw your consent to process your personal data at any time. The withdrawal of your consent does not affect the lawfulness of the processing made before the withdrawal. Keep in mind, that the data you provide is essential for us to enable your participation in the event and to inform you of future events. If you decide not to share your personal data, we cannot provide these services for you.
Time limitations. After the event we would like to store your contact information to keep you informed of the events relevant to you. If you do not want to receive information about this or other events and conferences organised by Estonian School Heads Association and Confent OÜ, let us know by leaving the box for staying informed unticked when filling the registration form. In this case your data will be deleted from our database within four weeks after the event. If you decide that you would like to stay in our database, we will discreetly keep informing you about events that are of interest to you. In order to protect your data, after three year period we will send you an email kindly asking you to update your data and requesting your consent to keep processing/storing your data for the aforementioned purposes. If you no longer wish to receive any news form us, you can exercise your right to be forgotten (see next section).
Right to be forgotten. We assure that we keep your data securely and in the manner mentioned above. Please note that if you decide that your data should be deleted from our database you do not recieve any more participation invitations to relevant conferences that Estonian School Heads Association and Confent OÜ organise. You can let us know of your decision in the field provided below. Please note that after unsubscribing from our services you will still recieve one automatic email that informs you that we have recieved your request – this is also to protect you, so you could let us now if you have not requested this yourself.
Before you go, please note that if you wish not to recieve any more updates of the event, you will:
- not recieve an invite to participate at the next conference;
- not recieve any program update letters;